All hearings are conducted in executive session to protect the privacy of those concerned. The homeowner(s) of record are the only parties allowed to participate. At Board discretion, the tenant(s) of a rental unit may also be allowed to attend if the subject of the hearing involves the tenant(s).
The basic procedure is as follows:
- The rules violation or issue that resulted in the hearing will be identified by the Board.
- The homeowner will then be given an opportunity to explain the situation as concisely as possible.
- The homeowner's presentation should last no longer than five minutes and be summarized by a specific request from the homeowner for Board action.
- If further clarification is required the Board will ask the homeowner questions as needed.
- Once the Board has deemed that it has acquired all the necessary information to render a decision, the homeowner will then be asked to leave so that the board can then deliberate in executive session.
- It is expected that the homeowner comply with this request so as to facilitate the deliberative process and allow the board to conduct further business.
- Discourteous or belligerent behavior will not be tolerated and hearing attendees shall not be allowed to disrupt the meeting further once the hearing has ended.